Huntertown Elementary PTO Meeting Minutes
February 20, 2007  

Christy Howard-Potter called the meeting to order with Bruce Batman, Lisa Brooks, and Angie Wolfe in attendance.    

Bruce asked that the January meeting minutes be sent to him electronically so that he has them on file.  Christy Howard-Potter will send them to Bruce.  Bruce made a motion to approve the minutes with a second made by Lisa Brooks.  Minutes were approved.  

The next PTO meeting is set for 6:30 p.m . on  Thursday, March 22, 2007.  

Fundraiser report  -   Bruce reported that the Printer Cartridge Recycling Program has resulted in an $800 from Staples.  Kroger Cards have yielded $236.  Bruce expects another $200 from Kroger in the near future.  Angie asked how to go about getting a Kroger Card.  Bruce suggested she talk with Christy Collins.  

Treasurer report – PTO balance as of February 19, 2007 is $23, 519.14.  Bruce reported that there is approximately $16,000 to $17,000 real money after outstanding checks clear.  Christy Howard-Potter asked if funds were allowed to roll over year after year, or if the funds had to be spent within the school year.  Bruce reported that funds can roll over year after year.   

Sound System – The money was approved last month.  Angie will contact Jay Akers and have him get in touch with Bruce to work out payment details so that the sound system may be purchases as soon as possible.  

The following Upcoming Events for March were discussed.  

Governor’s Cup – March 3, 2007.  Huntertown will host.  Request has been made for $130 for cups, plates, napkins, meat tray, cheese tray, and breads.  Bruce suggests that we take this money out of our miscellaneous fund, and makes the motion to approve.  Christy Howard-Potter seconds.   Motion is approved.  

Book Fair. – March 20 – 23, 2007.  Mrs. Schuler will coordinate with volunteers.   

Woody the Weiner Dog Assembly – March 29, 2007.  Author of the book, Woody the Weiner Dog, Leigh Anne Florence has a creative writing/success strategy program for primary aged children.  Bruce is coordinating this event, and he would like to make sure that the Woodford Sun is notified to to be sure they are here to take pictures.   

Testing Kits – Christy Collins has priced test kits at Sam’s Club.  Lisa Brooks, Christy Howard-Potter, Christy Collins, Angie Wolfe, and Jennifer Robinson have volunteered to put test kits together.  $400 has been budgeted to purchase the test kits.  

CATS Testing  - April 23-May 5, 2007.  

Teacher Apprceciation Week -  May 7-13, 2007.  

Career Day - May 8, 2007.  

5th Grade Party  - May 17, 2007 at Falling Springs.  

5^th Grade Celebration - May 18, 2007 (likely to be during the day!).

 Other Business

 Mr. Buffin has made a request to purchase a snow blower.    Bruce believes that this is a School Board purchase, and not a PTO purchase.  Angie will talk with Mrs. Parker-Brown and Mr. Buffin and ask that they make this request to the school board.   

Christy Howard-Potter asked when the PTO elections need to be held.  According to the bylaws, the elections are to be held during the April PTO meeting.  Bruce suggested that maybe we should ask candidates to submit a short bio as with the SBDM.  Bruce suggested that we create a three person election committee, and he is willing to be on the committee, but not head it.    

Angie Wolfe has agreed to act as the PTO Secretary for the remainder of the school year.  Christy Howard-Potter extended thanks for Angie volunteering to take on the role.  

Angie Wolfe reported that many orders for T-shirts were coming in.  The final day to place a t-shirt is Friday, March 2, 2007.  Angie will compile the orders, and submit them to BK Sports, along with the T-shirt Design, for printing.  Angie will compile a deposit slip for Bruce with a breakdown of both checks and cash received for t-shirt orders.  

***Christy Collins, who could not attend the meeting, reported on the following prior to the meeting and asked that the following information be noted.   

The new Parent Volunteer Network Group are an independent of the PTO, but they are working for the school with support from the PTO.  Parents are encouraged by the PTO to volunteer for this group as well as volunteer for PTO sponsored functions.  Sarah Paris and Jacqui Swales are the coordinators.  Each day, there will be a parent volunteer in the cafeteria to help the cafeteria monitors.  Volunteers will also report on Mondays, Wednesdays, and Fridays from 9:00 a.m - 11:00 a.m.  and  on Tuesdays and Thursdays  from 12:00 - 2:00 to work on various Teacher Requests.    Christy Collins and Bruce Batman suggested that for the 2007-2008, a "Volunteer Coordinator" be elected as part of the PTO Board and ask each grade level to have a parent representative on this committee.  

Christy Collins reported that the Middle School has a tremendous amount of die cuts that are at our disposal to use.  Samples of each of the die cuts are being made so Huntertown Teachers know what is available.  The teachers supply the paper, choose the die cuts they wish to have, and one of the volunteers will go to the middle school and do the work for the teachers.