Huntertown Elementary PTO Meeting Minutes
July 26, 2007  

Present: 

Brenda Cissell, Michelle Heightchew, Nicole Stromberg, Christy Collins, Angie Wolfe, Sarah Paris

Board voted to approve 6/24/07 PTO meeting minutes.

Treasurer Report

Board voted and approved that a letter be written to Citizen’s Commerce approving Brenda Cissell and Bruce Batman as signers of PTO account checks.

Angie gave original sound system receipt to Nicole.

Nicole set new procedure for PTO reimbursement:  Save receipts until each meeting, unless over $250.  Over $250will receive same week turn around, or use debit card.  For president and secretary purchases, they will require an additional signature.

Board approved that Nicole get a debit card for the PTO bank account.

Bruce believes $48,000 to be reimbursed.  This amount is unconfirmed.

A $23 check remains uncashed for Kathy Miller; Angie Wolfe will give check to Kathy.

Outstanding checks:

Kathy Miller $23

Staten Scholarship check will be delivered by Bruce.  Nicole will confirm.

$50 reimbursement to Hestand. 

Nicole will seek more info regarding Hestand, Frank gift for accounting.

Brenda will contact English & Mulvaney regarding outstanding checks.

2006 taxes have not been filed.  2006 taxes have been given to Angie W. to deliver to Frank.  Angie will confirm the date that taxes need to be prepared.

Board voted yes to purchase $75 gift card for Frank/tax prep.

PTO Balance - $13,431.97 as of 6-30-07

We will vote on budget for this year at next meeting.

Fundraisers collected

Staples - $167

School Speciality $153.90

Kroger $272  

Mrs. PB wants everyone at 4pm Aug 6^th board of education meeting.  

Ice Cream Social

Christy will email request for ice cream social volunteers. (greeter, prepaid lunch table?, supply turn in, order t-shirts, etc), make ice cream cone sign. 

Requested that we have greeters with name tags at ice cream social.

Membership table - Contest for membership drive

Michelle will request samples from cherrydale and promote pay online.

Remind folks to bring cash to purchase directory, etc

Before Aug 1^st, need to advertise ice cream social.

Sarah and Angie will inform me of what to send via email.

Left over t-shirts will be discounted and left overs donated to FRC.  $5 sweatshirts  $3 t-shirts

FUNDRAISING

Per Michelle – Mr Slice will be at open house on sept 24.

Michelle suggested possibly doing a fundraiser selling frozen bread and provided samples.  

Aug Sep 06 – Should have been Kroger cards reimbursement. - Nicole will research Kroger checks and will go over with MRs. PB regarding her wishes w/ treasurer duties.  Michlelle and nicole will work out Kroger issues.  

HOSP

Welcome back treat will be for staff on Wed Aug 7^th.  Mailbox treat on a different day  

PTO Today - everyone log in please and use it  - will send notice to members.  

Run ad in WS regarding pto encouraging people to attend Aug 6 BOE meeting 4pm

Read over and approved letter to parents regarding $

Letter will be handed out at library and sent home  

Christy will send Brenda mag rack info and she will purchase and display  

$700 donation was requested to be given to academic team.  Since $ was reimbursed for playground  

Sarah will ask Currens re: academic team $ needs.  

Updated email for Sarah Paris - Separis @roadrunner.com  

Christy will provide Fundraiser – timeline and hops info  

Christy will send Kroger instructions to board members and post  

Angie will discuss removal of plants in lobby w/ Mrs. PB.