BYLAWS
 

ARTICLE I: NAME
 
The name of this organization is the Huntertown Parent Teacher Organization (P.T.O.). It is a locally organized group of persons interested in the Huntertown Elementary School (H.E.S.).

  
ARTICLE II: OBJECTIVES
 
The objectives of this organization shall be:
Section 1  To promote the continuation and betterment of Huntertown Elementary School     
Section 2  To promote the welfare and education of children and youth in the home and school.
Section 3 To help secure adequate laws for the care and protection of children and youth.   
Section 4   To bring into closer relations the home and school, that teachers and parents may cooperate intelligently in the training of the child.

  
ARTICLE III: POLICIES
 
The following are basic policies of this organization:
Section 1 The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objectives of the organization.
Section 2 The organization shall not directly or indirectly participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
Section 3

The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.
Section 4 The purpose of the organization shall be educational and shall be developed through conferences, committees, and projects.
Section 5 This organization shall be non-commercial and non-partisan.
Section 6

While having input, this organization shall not seek to dictate the objectives of the school, but it requests that the administration advise the group on all policies or changes of policies of the school.

  
ARTICLE IV: MEMBERSHIP AND DUES
   
Section 1 Any person interested in H.E.S. may become a member of this organization, subject only to compliance with the provisions of the bylaws. Membership in this organization shall be available without regard to race, color, creed, or national origin.
Section 2 The organization shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.
Section 3 The dues shall be $1.00 per year per member. Membership shall run from September to September. All dues shall be due in September of each year, payable to the treasurer. Dues will be in arrears after the November meeting
Section 4 Only members in good standing of the organization shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.

  
ARTICLE V: OFFICERS AND THEIR ELECTION
  
Section 1 The officers of this organization shall consist of president, vice president, secretary, treasurer, and three (3) directors. These officers shall be elected annually at the April meeting. In the case of there only being one candidate for an office, a motion may be made from the floor for acclamation. Officers shall service for a term of one year and shall remain in office until their successors are elected and installed (or the close of the last meeting in the spring). No officers shall be eligible for the same office for more than two consecutive years.
Section 2 Nominations for officers shall be made by a nominating committee composed of three members; one of these to be taken from the executive board and the other two appointed by the president, at least one month prior to the election of officers. The nominating committee shall report at the election meeting the name of one candidate for each office to be filled. Additional nominations may be made from the floor, and voting shall not be limited to the nominees. The consent of each candidate must be obtained before his name is placed in nomination.
Section 3   A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee. In case a vacancy occurs in the office of the president, the vice-president shall serve as president for the remainder of the term. Any action taken by the executive committee shall be reported to the organization at its next regular meeting.

  
ARTICLE VI: DUTIES OF OFFICERS
  
Section 1 The president shall preside at all meetings of the organization and of the executive committee at which he may be present; shall perform such other duties as may be prescribed in these bylaws or assigned to him by the organization or by the executive committee; and shall coordinate the work of the officers and committees of the organization in order that the objectives may be promoted.
Section 2 The vice president shall act as aide to the president and shall perform the duties of the president in the absence or disability of that officer to act. The vice president shall also serve as the chairman of the Program Committee having the responsibility of planning and providing the program at all meetings of the organization
Section 3 The secretary shall record the minutes of all meetings of the organization and of the executive committee and shall perform such other duties as may be delegated to him
Section 4 The treasurer shall have custody of all funds of the organization; shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance with the approved budget as authorized by the organization, the executive committee, or a special committee. The treasurer shall present a statement of account at every meeting of the organization and at other times when requested by the executive committee and shall make a full report at the annual meeting. The treasurer shall be responsible for the maintenance of such records and books of account. The treasurer's accounts shall be examined annually by an auditing committee of not less than three members, who, satisfied the end of the report. The auditing committee shall be appointed by the executive committee at least one month before the annual meeting. The treasurer shall serve as the chairman of the Finance Committee.
Section 5 The directors shall perform such duties as may be prescribed in these bylaws or assigned to him by the organization or by the executive committee
Section 6 All officers shall:
  • Perform the duties prescribed in the parliamentary authority in addition to
    those outlined in these bylaws and those assigned from time to time
  • Deliver to their successors all official material not later than ten days following the election of their successors.

  
ARTICLE VII: EXECUTIVE COMMITTEE
  
Section 1 The executive committee shall consist of the officers of the organization, the chairmen of standing committees, the principal of the school and two teacher representatives (upper lever and lower level) elected by the faculty.
Section 2 The duties of the executive committee shall be: (a) to transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization; (b) to create standing committees; (c) to approve the plans of work of the standing committees; (d) to present a report at the regular meeting of the organization; (e) to appoint an auditing committee at least one month before the annual meeting to audit the treasurer's accounts; (f) to supervise the preparation and submission to the organization for approval a budget for the fiscal year; and (g) to approve routine bills within the limits of the budget
Section 3 Regular meetings of the executive committee shall be held monthly during the school year, the time to be fixed by the committee at its first meeting of the year. A majority of the executive committee shall constitute a quorum. Special meetings of the executive committee may be called by the president or by a majority of the members of the committee
Section 4 Any member absent from three meetings without valid excuse constitutes an automatic resignation and the vacancy thus created may be filled by the executive committee.

  
ARTICLE VIII: STANDING AND SPECIAL COMMITTEES
  
Section 1 The standing committees shall include:
  • Ways and Means Committee
  • Membership Committee
  • Publicity Committee
  • School-Based Decision Making Coordinator
Section 2 Such standing committees shall be created by hte executve committee as may be required to promote the objectives and interests of the organization. The chairman of each standing committee shall be elected by the officers. Upon their election they may become members of the executive committee. Their term of office shall be one year.
Section 3  The chairmen of the standing committee shall present plans of work to the executive committee, and no committee work shall be undertaken without the approval of the executive committee.
Section 4  Special committees shall be created by the executive committee as may be required to promote the objectives and interests of the organization

  
ARTICLE IX: MEETINGS
  
Section 1    Regular meetings of the organization shall be held as determined by the executive committee.
Section 2   The annual meeting shall be in April.
Section 3    Fifty (50) members shall constitute a quorum for the transaction of business in any meeting of this organization

  
ARTICLE X: PARLIAMENTARY AUTHORITY
  
Robert's Rules of Order Revised shall govern the organization in all cases in which they are applicable and in which they are not in conflict with these bylaws.

  
ARTICLE XI: AMENDMENTS
  
Section 1 
  • These bylaws may be amended at any regular meeting of the organization by a two-thirds (2/3) vote of the members present and voting provided that notice of the proposed amendment shall have been given at the previous meeting.
      
  • A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a two-thirds (2/3) vote of the executive committee. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
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